The customer, a state agency responsible for park management and maintenance, was using spreadsheets to manage its stockroom inventory. Stockrooms are used by both facilities and craft teams, primarily for janitorial assets and supplies, as well as items generally used for maintenance-repair-operational (MRO) related work.
Inventory for the stockroom is received by multiple vendors and stored on receipt. Items are picked from the stockroom as needed and reordered when inventory levels indicate the demand. To prevent stockouts, it’s essential to maintain accurate inventory—and the customer was frequently discovering out-of-stock items.
A manual receiving process combined with spreadsheets to track inventory added up to a time-consuming, clunky way of getting the job done, so it wasn’t always done right. That led to inaccurate inventory data and stockouts and rush orders—plus added shipping costs and productivity losses to handle the urgent orders.
The tedious, error-prone process also meant the customer had no way of accurately tracking inventory usage by department, to account for the different teams’ resource usage.
Automating the most error-prone and tedious steps in the inventory management workflow was easy with IntelliTrack® Consumable Inventory bundle, along with:
This simple, yet complete, inventory management solution enabled the customer’s teams to streamline receiving, picking, inventory tracking, and reordering. Now, it’s quick and easy to properly stock and pick, track department usage, and reorder before supplies run out.
Reductions in rush shipments delivered immediate cost savings, and teams are more productive now that they aren’t pulled away from assigned tasks to rush-order supplies.
By automating a manual process and delivering the data digitally to one source of truth, the customer eliminated the need for inventory spreadsheets—and made cycle counting fast and easy. IntelliTrack’s reporting with quick, real-time inventory snapshots makes it easy to monitor inventory and track usage rates by item, category, department, and more.
Looking forward, the customer now has not only access to more robust data to support budget decision-making, IntelliTrack enables them to analyze the data for deeper insights.
